The Piedmont Valley Library is always seeking new exhibitors. The Art Display Policy and a copy of the waiver we ask exhibitors to sign are below. Hard copies are provided at the library. Please contact the library at 718-3663 if you are interested in displaying your work!
PIEDMONT VALLEY LIBRARY BOARD OF TRUSTEES ART EXHIBIT POLICY
Statement of purpose
The primary purpose of Piedmont Valley Library art exhibits is to enhance the experience of the library patron.
Art Exhibits Coordinator
The Art Exhibits Coordinator, hereafter referred to as AEC, shall be appointed by the librarian with the approval of the Library Board of Trustees.
The AEC shall be responsible for scheduling exhibits, selection of art to exhibit, and arranging for the presentation, installation and dismantling of all art exhibits within the constraints established by this policy.
Application to Exhibit
The AEC shall maintain a schedule of exhibits available at the library.
Artists or craftsmen who wish to exhibit their original work, or collectors of fine art who wish to exhibit their pieces, may contact the AEC or the librarian to request an opportunity to exhibit.
All requests will be referred to the AEC for review and acceptance as outlined in this policy.
Selection of Art
The AEC is responsible for the selection of art.
Special consideration will be given to works of art produced by local artists.
Preference may be given to artists who have not displayed at the library within two years.
Art selected for display must be of exhibition quality and overall community interest.
Works selected for exhibit must be appropriate for all ages.
Samples of art must be available to the AEC for review prior to acceptance.
The Piedmont Valley Library reserves the right to reject any exhibit in full or in part. Any artist or exhibitor so rejected may appeal to the Library Board of Trustees.
Exhibition Presentation, Installation, and Dismantling
All artwork must have a finished appearance suitable for gallery display.
Two-dimensional artwork must be framed and wired ready for hanging.
Unframed artwork may not be exhibited unless it is wrapped canvas with painted edges or other artistic techniques where it provides for a finished look.
The artist or lender of three-dimensional works of art must provide a means of display, which must be approved by the AEC and the librarian prior to acceptance to exhibit.
Art shall be hung or placed in areas specified by the library.
The AEC will supervise the hanging, display and dismantling of all exhibits. The condition of the library walls will be a factor in hanging the art.
Typical exhibits will run one month. Other time periods may be arranged by the AEC or librarian.
All works of art must remain on display until the closing of the exhibition.
If an item is sold it may be replaced with another item. It is preferred that sold pieces remain with the exhibit until its
close.
Artist Reception / Publicity
The AEC will ask the exhibitor if they would like an artist’s reception. Every effort will be made to host a reception if
possible though it is not guaranteed.
The artist or lender will be asked for a biography, related to their exhibit, to be used for advertising and openly available for library patrons to read.
The date of the reception will be coordinated between the exhibitor and AEC, around the availability of the library facility.
The AEC will advertise the event in local publications where there is no fee.
Very light refreshments will be served.
Fees
No admission fee will be charged for any exhibit in the library.
There shall be no fee for the exhibitor. The library would be grateful for a nominal donation in the event that the exhibitor sells art as a result of the exhibit in the library, but a donation is not required.
Sales
All sales are the responsibility of the artist.
The artist of lender will provide pricing labels to be displayed with each exhibit piece unless other arrangements are made with the AEC. A complete list of all exhibit pieces, including pricing will be retained at the library checkout desk
for reference. It will also assure all pieces are accounted for.
Contact information shall be provided by the artist or lender and will be available at the library’s checkout desk.
Library staff is not responsible for collecting money or serving as liaison between artist and buyer.
Security and Liability
The Library is not responsible for reimbursement or replacement of lost, stolen, or damaged items.
The exhibiting artist or lender must provide their own insurance coverage.
The artist or lender will be required to complete and sign a waiver of liability for
the Piedmont Valley Library and the City of Piedmont before any works of art are
exhibited. Such waiver form shall be kept on file in the library for one year
following the exhibit.
Adopted September 24, 2012
Tom Stevens, Chairman, Board of Trustees
Statement of purpose
The primary purpose of Piedmont Valley Library art exhibits is to enhance the experience of the library patron.
Art Exhibits Coordinator
The Art Exhibits Coordinator, hereafter referred to as AEC, shall be appointed by the librarian with the approval of the Library Board of Trustees.
The AEC shall be responsible for scheduling exhibits, selection of art to exhibit, and arranging for the presentation, installation and dismantling of all art exhibits within the constraints established by this policy.
Application to Exhibit
The AEC shall maintain a schedule of exhibits available at the library.
Artists or craftsmen who wish to exhibit their original work, or collectors of fine art who wish to exhibit their pieces, may contact the AEC or the librarian to request an opportunity to exhibit.
All requests will be referred to the AEC for review and acceptance as outlined in this policy.
Selection of Art
The AEC is responsible for the selection of art.
Special consideration will be given to works of art produced by local artists.
Preference may be given to artists who have not displayed at the library within two years.
Art selected for display must be of exhibition quality and overall community interest.
Works selected for exhibit must be appropriate for all ages.
Samples of art must be available to the AEC for review prior to acceptance.
The Piedmont Valley Library reserves the right to reject any exhibit in full or in part. Any artist or exhibitor so rejected may appeal to the Library Board of Trustees.
Exhibition Presentation, Installation, and Dismantling
All artwork must have a finished appearance suitable for gallery display.
Two-dimensional artwork must be framed and wired ready for hanging.
Unframed artwork may not be exhibited unless it is wrapped canvas with painted edges or other artistic techniques where it provides for a finished look.
The artist or lender of three-dimensional works of art must provide a means of display, which must be approved by the AEC and the librarian prior to acceptance to exhibit.
Art shall be hung or placed in areas specified by the library.
The AEC will supervise the hanging, display and dismantling of all exhibits. The condition of the library walls will be a factor in hanging the art.
Typical exhibits will run one month. Other time periods may be arranged by the AEC or librarian.
All works of art must remain on display until the closing of the exhibition.
If an item is sold it may be replaced with another item. It is preferred that sold pieces remain with the exhibit until its
close.
Artist Reception / Publicity
The AEC will ask the exhibitor if they would like an artist’s reception. Every effort will be made to host a reception if
possible though it is not guaranteed.
The artist or lender will be asked for a biography, related to their exhibit, to be used for advertising and openly available for library patrons to read.
The date of the reception will be coordinated between the exhibitor and AEC, around the availability of the library facility.
The AEC will advertise the event in local publications where there is no fee.
Very light refreshments will be served.
Fees
No admission fee will be charged for any exhibit in the library.
There shall be no fee for the exhibitor. The library would be grateful for a nominal donation in the event that the exhibitor sells art as a result of the exhibit in the library, but a donation is not required.
Sales
All sales are the responsibility of the artist.
The artist of lender will provide pricing labels to be displayed with each exhibit piece unless other arrangements are made with the AEC. A complete list of all exhibit pieces, including pricing will be retained at the library checkout desk
for reference. It will also assure all pieces are accounted for.
Contact information shall be provided by the artist or lender and will be available at the library’s checkout desk.
Library staff is not responsible for collecting money or serving as liaison between artist and buyer.
Security and Liability
The Library is not responsible for reimbursement or replacement of lost, stolen, or damaged items.
The exhibiting artist or lender must provide their own insurance coverage.
The artist or lender will be required to complete and sign a waiver of liability for
the Piedmont Valley Library and the City of Piedmont before any works of art are
exhibited. Such waiver form shall be kept on file in the library for one year
following the exhibit.
Adopted September 24, 2012
Tom Stevens, Chairman, Board of Trustees
PIEDMONT VALLEY LIBRARY ARTIST WAIVER OF LIABILITY
I, ________________________________, understand and agree that the Piedmont Valley Library and the City of Piedmont are allowing me to display items at the Piedmont Valley Library. A list of my artwork/item(s) with their value has been provided for inventory purposes only and my work/Items shall be displayed:
____________________________ to _______________________________.
I understand neither the Piedmont Valley Library nor the City of Piedmont shall assume any responsibility or obligation for any loss or damage to any item or items so displayed.
I understand that the displayed item(s) are not and will not be covered under any insurance policy owned by the City of Piedmont.
I understand that I am solely responsible for insurance coverage for the item(s) being displayed, and the burden is on me to do so at my own cost.
I agree that any artwork/item(s) shall be removed from the library within two (2) days following the end date above, unless otherwise noted in a written agreement between myself and the Art Exhibit Coordinator or Librarian.
_________________________________________
Signature of Exhibitor
Date_____________
Date of Hanging and AEC /Library rep signature:
_______________________________________________________________
Date Removed and AEC / Library rep signature:
_______________________________________________________________
____________________________ to _______________________________.
I understand neither the Piedmont Valley Library nor the City of Piedmont shall assume any responsibility or obligation for any loss or damage to any item or items so displayed.
I understand that the displayed item(s) are not and will not be covered under any insurance policy owned by the City of Piedmont.
I understand that I am solely responsible for insurance coverage for the item(s) being displayed, and the burden is on me to do so at my own cost.
I agree that any artwork/item(s) shall be removed from the library within two (2) days following the end date above, unless otherwise noted in a written agreement between myself and the Art Exhibit Coordinator or Librarian.
_________________________________________
Signature of Exhibitor
Date_____________
Date of Hanging and AEC /Library rep signature:
_______________________________________________________________
Date Removed and AEC / Library rep signature:
_______________________________________________________________
